CBR 002 – Application for a new Sri Lankan Passport for (Minor – Age under 16)

1. Eligibility: An applicant who is bellow the age of 16 years if he/she is a bona fide Sri Lankan citizen by descent or by registration.
2. Validity: Valid for 03 yearsunless otherwise specified.
3. Where to apply? Forward your application to the following respective offices, closest to your place of residence.

	Respective area	Office & Contact Details
1	New Zealand, Papua New Guinea, Fiji, Vanuatu, Solomon Islands and Samoa Western Australia (WA), Northern Territory (NT),Australian Capital Territory (ACT)	Sri Lanka High Commission, 61, Hampton Circuit, Yarralumla 2600, ACT, Australia Tele: 02-6198-3756 Fax : 02-6198-3760 E-mail : slhc.canberra@mfa.gov.lk http://www.slhcaust.org
2	New South Wales, Queensland	Sri Lanka High Commission, 61, Hampton Circuit, Yarralumla 2600, ACT, Australia Tele: 02-6198-3756 Fax : 02-6198-3760 E-mail : slhc.canberra@mfa.gov.lk http://www.slhcaust.org
3	Victoria, South Australia, Tasmania	Sri Lanka Consulate General in Melbourne Suite 536, No 1 Queens Road, Melbourne, VIC,3004 Australia Telephone: +61 3 9290 4200 Fax: +61 3 9867 4873 Email:mail@slcgmel.org Web: http://www.slcgmel.org

4. Who can apply? Holder of Permanent Residence (PR) Certificate OR valid visa for Australia.
5. When to apply? On expire of 10 years validity of the existing passport, pages being exhausted, physically damaged passport, or for a new born baby. (In the case of lost or stolen passport, different application procedure will apply. Please see Lost or Stolen Passport Application section (CBR003)
6. How long will this take? The issuing authority is the Department of Immigration and Emigration of Sri Lanka Colombo. Therefore, the total processing time for a new passport is 8-12 weeks, from the date of submission of the completed application. Usually the High Commission will forward complete applications to the ‘Department’, once a week by Diplomatic bag.
7. What are the steps to be taken and documents required to be submitted to apply for a new passport for minor?

	Description	Further Details
1.	Application form	Form K-IE.35 with 01 copy (Please note that this is deferent to the application for over 16 years of age) – Compulsory Note : Please read the instructions carefully before filling the application form
2.	If the minor has a Current Passport	with 02 photocopies of data page and alteration page– Compulsory
3.	Original birth certificate	With 02 photocopies (Birth Certificates issued by the Registrar General, District Registrar, Divisional Registrar only. Photocopies certified by a third parties and translations will not be accepted by the Department of Immigration and Emigration Sri Lanka.) – Compulsory
4.	Original Citizenship certificate, (If the applicant was born outside Sri Lanka only)	with 02 photocopies, issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka OR a copy of the payment receipt for Citizenship (Sri Lankan citizenship applied and pending) registration will be accepted.– Compulsory Note: If an applicant born outside Sri Lanka and has reached 21 years, he/she should submit the Citizenship Certificate with the endorsement in the reverse side of the certificate, regarding the applicant’s continuation of Sri Lankan nationality.
5.	Consent letter signed by both parents	A letter (addressed to Controller General/Department of Immigration and Emigration of Sri Lanka) with signatures of both parents stating that they have no objection to issue a separate passport to their child. (Written in English OR Sinhala OR Tamil) – Compulsory
6.	Parents’ passport copies	02 copies each of both parents’ bio page of the passports,Alteration and Observation pages and Children pages of the both parents and parents visa. (Copy of the VEVO or original visa pages) – Compulsory
7.	Original marriage certificate of parents	with 02 photo copies – (If parent are divorced, divorced certificate/court decision together with the custody of the child/children) (if death of a parent, original of the death certificate) – Compulsory
8.	Adopted children	The certificate of adoption, the court order and a letter of the Commissioner of Probation and Child care. – Compulsory
9.	If the applicant is a dual citizen	02 photocopies of dual citizenship certificate and data page of foreign passport– Compulsory
10.	If the applicant desires to include his/her Profession in the Passport	02 photocopies of the professional or educational certificates with originals– Compulsory
11.	If the applicant desires to include his/her Job/ Occupation	A recently obtained service letter, signed by an authorised officer or a valid contract document [original] – Compulsory
12.	If the applicant desires to include his/her status as a Student	A letter from the University/Institute/College/School [original] should be attached– Compulsory
13.	If the applicant is a member of the Buddhist clergy	Certificate of Higher ordination (Upasampada Sahathikaya) in addition to the Birth Certificate– Compulsory
14.	Australian Visa holders	“VEVO “[Visa Entitlement Verification Online] from the Department of Immigration and Border Protection in Australia. This certificate can be obtained free of charge from www.border.gov.au/Busi/Visa. This Certificate should be obtained less than a week prior to submitting the application. – Compulsory
15.	New Zealand Visa holders	Applicants who have been on a permanent residence visa in New Zealand, must submit a Certificate of Evidence of Residence Status [ referred to as Certificate of Denial in New Zealand ] will need to be sent with the application. This Certificate can be obtained by contacting the Ministry of Internal Affairs in New Zealand www.dia.gov.nz. If the applicant is not eligible to apply for “Certificate of Denial”,he/she must produce New Zealand visa pages of the passport. All other countries (Australia & New Zealand,must submit visa pages of the application– Compulsory
16.	Visa Holders in Countries other than Australia and New Zealand	02 photocopies of currant visa page of his/her passport– Compulsory
17.	Request letter with all contact details	Address, telephone number, and email address, enabling High Commission to contact applicant speedily.  – Compulsory
18.	Applicable fees	Within Australia AUD 184.00 + Postage AUD 10.00 = AUD 194.00
19.		Outside Australia AUD 184.00 + Postage AUD 40.00 = AUD 224.00
20.	Payment method	If the applicant physically visits the High Commission or Consulate offices, he/she can pay by Cash. Note: Credit/ATM/Debit cards AND personal or Company cheques will not be accepted. If the applicant desires to pay by a Money order, Bank draft, direct bank transfer, please contact the High Commission or consulate for prior instructions. Note: If the applicant sends Money orders, Bank Draft or directly credit money into the High Commission or consulate bank accounts, without prior instructions, the responsibility lies with the applicant for any loss/shortage or delay.
21.	Special Notes (Important)	In case of expired passports, an additional fee of AUD 5.00 will be added for each year from the date of expiry; Fees will not be refunded under any circumstance, after issuance of an official receipt; Translations will not be accepted as originals; All photocopies should be on A4 size paper; High Commission will attest the documents and return the originals to the applicant; If the applicant needs to send/receive documents (by express courier service or speed post etc) on an urgent basis, he/she must organise them independently. The High Commission is unable to take any responsibility for documents lost or delayed in the post/ courier.

8. Who can certify the above documents: Hon Consul/Solicitor/JP/Medical Practitioner [GP] can certify above documents? All services provided by Honorary Consuls are free of charge as their services are provided on an honorary basis.
9. Few important tips to avoid unnecessary delays

Q 5 & Q 6. : Name in the Passport: Passport will be issued in the name given on the Original Sri Lankan Birth Certificate, unless a name change has been done by the Registrar General in Sri Lanka under the item 13 in the birth certificate.

Change of name done abroad or the current usage of a different name in documents issued by an organization/institute/foreign government will not be taken into consideration.

Q 7.Permanent Address: Provide your current Australian address with post code.

Photograph: 4.5 x 3.5cm size three (03) colour photographs taken in the preceding three months from the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be taken against a light colour background. Photos that do not adhere to these guidelines will not be accepted.

Out of the three (03) colour photographs, affix first photograph in the box given in the (up-right hand side) first page of the application.

Affix the second photograph in box given in the left hand side of the second page of the application form.

Affix the third photograph in the box given in the right hand side of the second page of the application. This photograph must be attested by a Justice of Peace, a practising Medical Officer, Solicitor or Consular Officer of Sri Lanka. The attestation seal and signature of the attester must cross the photograph as well as application form. (Please see the specimen application given)

Q 19 Signature of applicant: Signature of the applicant has to be placed inside both cages without touching the border of the cage.

For minors who are unable to sign, parents can write a part of the child’s name in the signature cages. (Parents must not place their signature or their name)

Q 20.Declaration of the applicant: Applicant must fill and sign the declaration. If the applicant is unable to sign, a parent can be sign the declaration.

Q 21.Certificate regarding the applicant: Attester (Honorary Consul/JP/ GP/ Solicitor) must fill and sign this part.