CBR 002 – Application for a new Sri Lankan Passport for (Minor – Age under 16)
- Eligibility: An applicant who is bellow the age of 16 years if he/she is a bona fide Sri Lankan citizen by descent or by registration.
- Validity: Valid for 03 yearsunless otherwise specified.
- Where to apply? Forward your application to the following respective offices, closest to your place of residence.
Office & Contact Details
|1||New Zealand, Papua New Guinea, Fiji, Vanuatu, Solomon Islands and Samoa
Western Australia (WA), Northern Territory (NT),Australian Capital Territory (ACT),
New South Wales, Queensland
Sri Lanka High Commission,
61, Hampton Circuit, Yarralumla 2600, ACT, Australia
Fax : 02-6198-3760
E-mail : firstname.lastname@example.org
|2||Victoria, South Australia, Tasmania||
Sri Lanka Consulate General in Melbourne
Suite 536, No 1 Queens Road,
Telephone: +61 3 9290 4200
- Who can apply? Holder of Permanent Residence (PR) Certificate OR valid visa for Australia.
- When to apply? On expire of 10 years validity of the existing passport, pages being exhausted, physically damaged passport, or for a new born baby. (In the case of lost or stolen passport, different application procedure will apply. Please see Lost or Stolen Passport Application section (CBR003)
- How long will this take? The issuing authority is the Department of Immigration and Emigration of Sri Lanka Colombo. Therefore, the total processing time for a new passport is 8-12 weeks, from the date of submission of the completed application. Usually the High Commission will forward complete applications to the ‘Department’, once a week by Diplomatic bag.
- What are the steps to be taken and documents required to be submitted to apply for a new passport for minor?
|1.||Application form||Form K-IE.35 with 01 copy (Please note that this is deferent to the application for over 16 years of age) – Compulsory
Note : Please read the instructions carefully before filling the application form
|2.||If the minor has a Current Passport||with 02 photocopies of data page and alteration page– Compulsory|
|3.||Original birth certificate||With 02 photocopies (Birth Certificates issued by the Registrar General, District Registrar, Divisional Registrar or consular birth certificate issued by Sri Lanka Overseas Missions)only.
Photocopies certified by a third parties and translations will not be accepted by the Department of Immigration and Emigration Sri Lanka.) – Compulsory
|4.||Original Citizenship certificate
(If the applicant was born outside Sri Lanka only)
|with 02 photocopies, issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka– Compulsory
For first time passport applicants – a copy of the payment receipt for Citizenship (Sri Lankan citizenship applied and pending) registration.– Compulsory
|5.||Consent letter signed by both parents
|A letter (addressed to Controller General/Department of Immigration and Emigration of Sri Lanka) with signatures of both parents stating that they have no objection to issue a separate passport to their child. (Written in English OR Sinhala OR Tamil) – Compulsory|
|6.||Parents’ passport copies||02 copies each of both parents’ bio page of the passports,Alteration and Observation pages and Children pages of the both parents and parents visa. (Copy of the VEVO or original visa pages) – Compulsory|
|7.||Original marriage certificate of parents||with 02 photo copies – (If parent are divorced, divorced certificate/court decision together with the custody of the child/children)
(if death of a parent, original of the death certificate)
|8.||Adopted children||The certificate of adoption, the court order and a letter of the Commissioner of Probation and Child care. – Compulsory|
|9.||If the applicant is a dual citizen||02 photocopies of dual citizenship certificate and data page of foreign passport– Compulsory|
|10.||If the applicant desires to include his/her Profession in the Passport||02 photocopies of the professional or educational certificates with originals– Compulsory|
|11.||If the applicant desires to include his/her Job/ Occupation||A recently obtained service letter, signed by an authorised officer or a valid contract document [original] – Compulsory|
|12.||If the applicant desires to include his/her status as a Student||A letter from the University/Institute/College/School [original] should be attached– Compulsory|
|13.||If the applicant is a member of the Buddhist clergy||Certificate of Higher ordination (Upasampada Sahathikaya) in addition to the Birth Certificate– Compulsory|
|14.||Australian Visa holders||“VEVO “[Visa Entitlement Verification Online] from the Department of Immigration and Border Protection in Australia. This certificate can be obtained free of charge from www.border.gov.au/Busi/Visa. This Certificate should be obtained less than a week prior to submitting the application. – Compulsory|
|15.||New Zealand Visa holders||Applicants who have been on a permanent residence visa in New Zealand, must submit a Certificate of Evidence of Residence Status [ referred to as Certificate of Denial in New Zealand ] will need to be sent with the application. This Certificate can be obtained by contacting the Ministry of Internal Affairs in New Zealand www.dia.gov.nz. If the applicant is not eligible to apply for “Certificate of Denial”,he/she must produce New Zealand visa pages of the passport. All other countries (Australia & New Zealand,must submit visa pages of the application– Compulsory|
|16.||Visa Holders in Countries other than Australia and New Zealand||02 photocopies of currant visa page of his/her passport– Compulsory|
|17.||Request letter with all contact details||Address, telephone number, and email address, enabling High Commission to contact applicant speedily. – Compulsory|
|18.||Applicable fees||Within Australia
AUD 184.00 + Postage AUD 10.00 = AUD 194.00
AUD 184.00 + Postage AUD 40.00 = AUD 224.00
Note: Credit/ATM/Debit cards AND personal or Company cheques will not be accepted.
Note: If the applicant sends Money orders, Bank Draft or directly credit money into the High Commission or consulate bank accounts, without prior instructions, the responsibility lies with the applicant for any loss/shortage or delay.
|21.||Special Notes (Important)||
- Who can certify the above documents: Hon Consul/Solicitor/JP/Medical Practitioner [GP] can certify above documents? All services provided by Honorary Consuls are free of charge as their services are provided on an honorary basis.
- Few important tips to avoid unnecessary delays
Q 5 & Q 6. : Name in the Passport: Passport will be issued in the name given on the Original Sri Lankan Birth Certificate, unless a name change has been done by the Registrar General in Sri Lanka under the item 13 in the birth certificate.
Change of name done abroad or the current usage of a different name in documents issued by an organization/institute/foreign government will not be taken into consideration.
Q 7.Permanent Address: Provide your current Australian address with post code.
Photograph: 4.5 x 3.5cm size three (03) colour photographs taken in the preceding three months from the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be taken against a light colour background. Photos that do not adhere to these guidelines will not be accepted.
Out of the three (03) colour photographs, affix first photograph in the box given in the (up-right hand side) first page of the application.
Affix the second photograph in box given in the left hand side of the second page of the application form.
Affix the third photograph in the box given in the right hand side of the second page of the application. This photograph must be attested by a Justice of Peace, a practising Medical Officer, Solicitor or Consular Officer of Sri Lanka. The attestation seal and signature of the attester must cross the photograph as well as application form. (Please see the specimen application given)
Q 19 Signature of applicant: Signature of the applicant has to be placed inside both cages without touching the border of the cage.
For minors who are unable to sign, parents can write a part of the child’s name in the signature cages. (Parents must not place their signature or their name)
Q 20.Declaration of the applicant: Applicant must fill and sign the declaration. If the applicant is unable to sign, a parent can be sign the declaration.
Q 21.Certificate regarding the applicant: Attester (Honorary Consul/JP/ GP/ Solicitor) must fill and sign this part.