CBR 001 – Application for a new Sri Lankan Passport

  1. Eligibility: For bona fide Sri Lankan citizen by descent or by registration.
  2. Validity: For 10 yearsand cannot be extended.
  3. Where to apply? Forward your application to the following respective offices, closest to your place of residence.
 

Respective area

Office & Contact Details

1 New Zealand, Papua New Guinea, Fiji, Vanuatu, Solomon Islands and Samoa

Western Australia (WA), Northern Territory (NT),Australian Capital Territory (ACT)

Sri Lanka High Commission,

61, Hampton Circuit, Yarralumla 2600, ACT, Australia

Tele: 02-6198-3756

Fax : 02-6198-3760

E-mail : admin@slhcaust.org

http://www.slhcaust.org

2 New South Wales, Queensland

Sri Lanka Consulate General in Sydney

Level 11, No 48, Hunter Street,

Sydney 2000

Tel: 02 9223 8729 / 02 9223 8742

Fax :02 9223 8750

General Email

slcg.sydney@mfa.gov.lk

Consular Email

slcgconsul@bigpond.com

Consular Hours: 9.30 am to 1.30 pm

Consular Inquiries:  until 4.30 pm

3 Victoria, South Australia, Tasmania

Sri Lanka Consulate General in Melbourne

Suite 536, No 1 Queens Road,
Melbourne, VIC,3004
Australia

Telephone: +61 3 9290 4200
Fax: +61 3 9867 4873

Email:mail@slcgmel.org
Web: http://www.slcgmel.org

  1. Who can apply? Holder of Permanent Residence (PR) Certificate OR valid visa for Australia.
  2. When to apply? On expire of 10 years validity of the existing passport OR pages being exhausted OR physically damaged passport OR for a new born baby. (In the case of lost or Stolen passport, different application process will apply. Please see Lost or Stolen Passport Application section (CBR003)
  3. How long will this take? The issuing authority is the Department of Immigration and Emigration of Sri Lanka Colombo. Therefore, the total processing time for a new passport is 8-12 weeks, from the date of submission of the completed application. Usually the High Commission will forward complete applications to the ‘Department’, once a week by Diplomatic bag.
  4. What is the procedure for submitting Biometrics for passports? The collection of biometrics (fingerprints and digital facial image) from passport applicants has been made mandatory with effect from 1stJanuary 2018by the Department of Immigration and Emigration of Sri Lanka [DIE].

All Sri Lankans between the ages 16-60 years applying for a Sri Lankan Passport through the High Commission/Consulate General Office in Sydney or Melbourne will be required to provide bio metric data to the Department of Immigration and Emigration upon his /her first entry to Sri Lanka.

Please note that departure from Sri Lanka will be allowed only after completion of this requirement.

What is the procedure for Biometric Collection upon arrival in Sri Lanka?

  • On arrival in Sri Lanka you should directly report to the Chief Immigration Officer [CIO] and he will issue a system generated Biometric Data Acquisition Form [BDA] in duplicate with a unique reference number along with a guidance note.
  • The applicant has to fill and sign the Form [BDA] in duplicate and produce it to the Senior Authorized Officer at the collection desk. One copy of the BDA will be returned to the applicant, to be produced to the Department [DIE] at the time of biometric enrolment.

Please note that biometrics cannot be provided at the airport prior to departure

How to avoid delays in submitting this information? You may have an appointment for fingerprints submission via online reservation system; www.immigration.gov.lk. BDA form should be submitted form to the Overseas Mission Division of the DIE headquarters at Battaramulla or to one of the regional offices.

Important facts

  • No payment is required for biometrics;
  • Completion of biometric enrolment process will take approximately45 minutes;
  • The Applicants who successfully complete this process will be issued a confirmation form;
  • After completion of this process, the system will be automatically activated/updated facilitating the departure of the applicant from Sri Lanka;
  • Biometric enrolment process will not change information contained in the passport;
  • Passport Application form K-I.M35 has been revised to include client Undertaking Section [CUS-section 20]. This section has to be signed by the applicant;
  • Application will not be accepted without the signature of the applicant under any circumstances.

Contact Nos/ Regional Offices of the Department of Immigration and Emigration: Working hours 8.00 am -2.00pm – Monday to Friday except public holidays. 

Colombo      –    Overseas Mission Division 2nd Floor, Department of Immigration and Emigration, ‘Suhurupaya’ Sri Subhuthipura Road, Battaramulla. Tel. +94 11 5329230

Matara         –      No.9 Sri Vijaya Builiding, Rahula Road, Matara. Tel. +94 415412212

Kandy          –      42/3 Sangaraja Mawatha, Kandy Tel. + 94 81 5624470, +94 81 5624509

Vavuniya     –      JC 23, Outer Circle Road, Vavuniya Tel. +94 25 5676344

Kurunegala –      129, Dambulla Road,Kurunegala Tel. +94 37 5550562 +94 37 5550563

  1. What are the steps to be taken and documents required to be submitted to apply for a new passport?
  Description Further Details
1.      Application form Form K- I.E. 35 with 01 copy– Compulsory

Note : Please read the instructions carefully before filling the application form

2.      Current Passport with 02 photocopies of data page and alteration page – Compulsory
3.      Original birth certificate (If the applicant was born in Sri Lanka only) With 02 photocopies (Birth Certificates issued by the Registrar General, District Registrar, Divisional Registrar only.

Photocopies certified by third parties and translations will not be accepted by the Department of Immigration and Emigration Sri Lanka.) – Compulsory

4.      Original Citizenship certificate (If the applicant was born outside Sri Lanka only) with 02 photocopies, issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka OR a copy of the payment receipt for Citizenship (Sri Lankan citizenship applied and pending) registration.– Compulsory

Note: If an applicant born outside Sri Lanka and has reached 21 years, he/she should submit the Citizenship Certificate with the endorsement in the reverse side of the certificate, regarding the applicant’s continuation of Sri Lankan nationality.

5.      Original Marriage certificate ONLY in the case of name change consequent to marriage with 02 photocopies  (applicable to female applicants) – Compulsory
6.      In case of divorce and if spouse wishes to continue her married name in the new passport 02 photocopies of the court order – Compulsory
7.      National Identity Card (NIC) 02 certified photocopies if NIC is available
8.      If the applicant is a dual citizen With 02 photocopies of dual citizenship certificate and data page of foreign passport– Compulsory
9.      If the applicant desires to include his/her Profession in the Passport With 02 photocopies of the professional or educational certificates with originals– Compulsory
10.    If the applicant desires to include his/her Job/ Occupation A recently obtained service letter, signed by an authorised officer or a valid contract document [original] – Compulsory
11.    If the applicant desires to include his/her status as a Student The enrolment letter from the University/Institute/College/School [original] – Compulsory
12.    If the applicant is a member of the Buddhist clergy Certificate of Higher ordination (Upasampada Sahathikaya) in addition to the Birth Certificate– Compulsory
13.    Australian Visa holders “VEVO “[Visa Entitlement Verification Online] from the Department of Immigration and Border Protection in Australia. This certificate can be obtained free of charge from www.border.gov.au/Busi/Visa. This Certificate should be obtained less than a week prior to submitting the application. – Compulsory
14.    New Zealand Visa holders Applicants who have been on a permanent residence visa in New Zealand, must submit a Certificate of Evidence of Residence Status [referred to as Certificate of Denial in New Zealand]. This Certificate can be obtained from the Ministry of Internal Affairs in New Zealand www.dia.gov.nz. – Compulsory
15.    Visa Holders in Countries other than Australia and New Zealand 02 photocopies of currant visa page of his/her passport– Compulsory
16.    Request letter with all contact details Address, telephone number, and email address, enabling High Commission to contact applicant speedily.  – Compulsory
17.    Applicable fees Within Australia

AUD 170.00 + Postage AUD 10.00 = AUD 180.00

18.    Outside Australia

AUD 170.00 + Postage AUD 40.00 = AUD 210.00

19.    Payment method
  • If the applicant physically visits the High Commission or Consulate offices, he/she can pay by Cash.

Note: Credit/ATM/Debit cards AND personal or Company cheques will not be accepted.

  • If the applicant desires to pay by a Money order, Bank draft, direct bank transfer, please contact the High Commission or consulate for prior instructions.

Note: If the applicant sends Money orders, Bank Draft or directly credit money into the High Commission or consulate bank accounts, without prior instructions, the responsibility lies with the applicant for any loss/shortage or delay.

20.    Special Notes (Important)

 

  • In case of expired passports, an additional fee of AUD 5.00 will be added for each year from the date of expiry;
  • Fees will not be refunded under any circumstance, after issuance of an official receipt;
  • Translations will not be accepted as originals;
  • All photocopies should be on A4 size paper;
  • High Commission will attest the documents and return the originals to the applicant
  • If a deletion of child’s name from parent’s passport is required; parent’s passport must be submitted.
  • Parents, who are also applying for a new passport along with their child/children, do not need to delete the child’s details from their passports, since parents will be issued with a new passport.
  • If the applicant needs to send/receive documents (by express courier service or speed post etc) on an urgent basis, he/she must organise them independently.
  • The High Commission is unable to take any responsibility for documents lost or delayed in the post/courier.

 

  1. Who can certify the above documents: Hon Consul/Solicitor/JP/Medical Practitioner [GP] can certify above documents.

All services provided by Honorary Consuls are free of charge as their services are provided on an honorary basis.

  1. Few important tips to avoid unnecessary delays

Q 5 & Q 6. : Name in the Passport: Passport will be issued in the name given in the Original Sri Lankan Birth Certificate, unless a name change has been done by the Registrar General in Sri Lanka.

Change of name done abroad or the current usage of a different name in documents issued by an organization/institute/foreign government will not be taken into consideration.

Q 7.Permanent Address: Provide your current Australian address with post code.

Photograph: 4.5 x 3.5cm size three (03) colour photographs taken in the preceding three months from the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be taken against a light colour background. Photos that do not adhere to these guidelines will not be accepted.

Out of the three (03) colour photographs, affix first photograph in the box given in the (up-right hand side) first page of the application.

Affix the second photograph in box given in the left hand side of the second page of the application form.

Affix the third photograph in the box given in the right hand side of the second page of the application. This photograph must be attested by a Justice of Peace, a practising Medical Officer, Solicitor or Consular Officer of Sri Lanka. The attestation seal and signature of the attester must cross the photograph as well as application form. (Please see the specimen application given)

Q 19Signature of applicant: Signature of the applicant has to be placed inside both cages without touching the border of the cage.

For minors who are unable to sign, parents can write a part of the child’s name in the signature cages. (Parents must not place their signature or write their name on the child’s passport application)

Q 20.Declaration of the applicant: Applicant must fill and sign the declaration. If the applicant is unable to sign, a parent can sign the declaration.

Q 21.Certificate regarding the applicant: Attester (Honorary Consul/JP/ GP/ Solicitor) must fill and sign this part.

Register with the High Commission

The Sri Lankan High Commission in Canberra would like to keep in touch with Sri Lankans and persons of Sri Lankan origin living in Australia, New Zealand, Fiji, Papua New Guinea, Vanuatu and other Pacific Islands as well as Sri Lankan community organisations in those countries.

If you are a current/former Sri Lankan or an office bearer of a Sri Lankan community organisation we invite you to register with the High Commission.

Register

Contact Us

61 Hampton Circuit, Yarralumla, Canberra
ACT 2600

Tel: (02) 6198 3756
Fax: (02) 6198 3760

Email: admin@slhcaust.org
Web: www.slhcaust.org

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