CBR 011 Registration of Death

  1. A death can be registered by the High Commission and Consulate General offices under section 7 of the Consular Functions Act., if the deceased is a citizen of Sri Lankan AND the death occurred in a country of accreditation (i.e New Zealand, Fiji, Papua New Guinea, Vanuatu,, Samoa and Solomon Island);
  2. Who can apply for the registration of death?
  • The nearest relative of the deceased, who was present at the time of death or was in attendance during the last illness of the deceased,
  • A relative of the deceased who resides in the country where the death occurred
  • If there is no such relative, any person who was present at the death
  • The main occupant of the house where the death occurred
  • The doctor in charge of the hospital or public institution where the death occurred
  • If there are no such persons, the person who takes action to dispose of the deceased by burial, cremation or by any other means.
  1. Where to apply? Forward your application to the following respective offices, closest to your place of residence:
 

Respective area

Office & Contact Details

1 New Zealand, Papua New Guinea, Fiji, Vanuatu, Solomon Islands and Samoa

Western Australia (WA), Northern Territory (NT),Australian Capital Territory (ACT)

Sri Lanka High Commission,

61, Hampton Circuit, Yarralumla 2600, ACT, Australia

Tele: 02-6198-3756

Fax : 02-6198-3760

E-mail : admin@slhcaust.org

http://www.slhcaust.org

2 New South Wales, Queensland

Sri Lanka Consulate General in Sydney

Level 11, No 48, Hunter Street,

Sydney 2000

Tel: 02 9223 8729 / 02 9223 8742

Fax :02 9223 8750

General Email

slcg.sydney@mfa.gov.lk

Consular Email

slcgconsul@bigpond.com

Consular Hours: 9.30 am to 1.30 pm

Consular Inquiries:  until 4.30 pm

3 Victoria, South Australia, Tasmania

Sri Lanka Consulate General in Melbourne

Suite 536, No 1 Queens Road,
Melbourne, VIC,3004
Australia

Telephone: +61 3 9290 4200
Fax: +61 3 9867 4873

Email:mail@slcgmel.org
Web: http://www.slcgmel.org

 

  1. Steps to be taken and checklist
  Description Important details
1        Application process DECLARATION OF DEATH WITHIN 3 MONTHS [Under Section 30 – Form B 11]
2        LATE REGISTRATION (AFTER 3 MONTHS) Under Section 36-Form B15
3        Documents to be submitted- if application is submitted within 3 months of the death occurred
  • Declaration of Death has to be made by a close relative or friend or any other person who was with the deceased at the time of death as indicated above.
4     
  • Original Death Certificate issued by the relevant Authorities.
5     
  • Coroner’s Report
6     
  • Passport [passport of the deceased valid at the time of death] and other available identification documents of the deceased, to prove his/her Sri Lankan Citizenship
7     
  • A letter of request by the applicant stating the relationship to the deceased and informing that there was no previous registration of the death.
8      Documents to be submitted–if the application is submitted 3 months after the death has occurred
  • Reasons for delaying registration
9     
  • Declaration of Death has to be made by a close relative or friend or any other person who was with the deceased at the time of death as indicated above.
10  
  • Original Death Certificate issued by the relevant Authorities.
11  
  • Coroner’s Report
12  
  • Passport [passport of the deceased valid at the time of death] and other available identification documents of the deceased, to prove his/her Sri Lankan Citizenship
13  
  • A letter of request by the applicant stating the relationship to the deceased and informing that there was no previous registration of the death.
14   Applicable fees
  • Registration & issuance of Death Certificate AUD 25.00
  • Issuance of certified copy of death certificate AUD 35.00
  • Postage Charge (Within Australia) AUD 10.00
  • Postage Charge (Outside Australia) AUD 40.00
15   Payment method
  • If the applicant physically visits the High Commission or Consulate offices, he/she can pay by Cash.

Note: Credit/ATM/Debit cards AND personal or Company cheques will not be accepted.

  • If the applicant desires to pay by a Money order, Bank draft, direct bank transfer, please contact the High Commission or consulate for prior instructions.

Note: If the applicant sends Money orders, Bank Draft or directly credit money into the High Commission or consulate bank accounts, without prior instructions, the responsibility lies with the applicant for any loss/shortage or delay.

16   Special Notes (Important)

 

  • Fees will not be refunded under any circumstance, after issuance of an official receipt;
  • Translations will not be accepted as originals;
  • All photocopies must be on A4 size paper
  • High Commission will attest the documents and return the originals to the applicant
  • If the applicant needs to send/receive documents (by express courier service or speed post etc) on an urgent basis, he/she must organise them independently.
  • The High Commission is unable to take any responsibility for documents lost or delayed in the post/courier.

 

  1. What is the procedure for Repatriation of Human Remains/Ashes to Sri Lanka?
  Description Important details
1.      Process of making a request Parents/family member or spouse of the deceased (NOK) has to make a written request with an affidavit to the High Commission or Consulate Offices through the Consular Affairs Division of the Ministry of Foreign Affairs, Colombo Sri Lanka.
2.     
  • NOK of the deceased in Sri Lanka should give consent to receive the human remains and undertake burial arrangements.
  • An Affidavit should be signed in this regard [affidavit has to be filled by the NOK and has to be attested by a J P expressing his /her wish i.e whether he /she willing to get the human remains repatriated to Sri Lanka or not] and submit to;

– The Consular Affairs Division, Ministry of Foreign Affairs 2nd Floor, Ceylinco Building, Janadhipathi Mawatha, Colombo. 01, Sri Lanka. Tel: 011-9411-2446302 / 5743362/ Fax: 011-9411-2473899, e-mail: http://www.mfa.gov.lk, prior to the dispatch of human remains.

-Regional Consular Office

Ministry of Foreign Affairs

District Secretariat

Kandy Road Jaffna

Tele: 0094 21 2215972

Fax : 0094 21 2215970

http://www.mfa.gov.lk

3.       Documents to be submitted
  • Passport of the deceased
4.     
  • Coroner’s certificate (if death was not due to natural causes)
5.     
  • Police Report (if death was not due to natural causes)
6.     
  • Certificate of registration of death issued by the registering authority of the area where the death occurred
7.     
  • Certificate from the health authority where the death occurred
8.     
  • A certificate from the local health authority stating that the deceased did not die due to a disease, related to quarantine procedure
9.     
  • A copy of Travel itinerary (for the human remains)
10.   
  • Certificate from the health authority/Funeral Parlour [Directors] stating that the body has been embalmed and packed as required to repatriate human remains and stating that the coffin in which such human remains are encased contains only the body of the deceased.

Note (Important)

  • No Human remains can be landed in Sri Lanka unless such corpse has been;

a) embalmed and enclosed in a coffin of hard wood with lead or zinc lining;

OR

b) packed in a coffin of hard wood with hermetically sealed lead or zinc lining with suitable disinfectants (such as chloride or lime or zinc sulphate mixed with sawdust, filling the empty spaces within the coffin.

11.    Human ashes to Sri Lanka
  • Original Death Certificate
12.   
  • Original quarantine Certificate
13.   
  • Cremation/buried certificate
14.   
  • Copy of Passport/ID of the deceased
15.   
  • Flight details
16.   
  • Written request with all contact details stating the relationship.

Note (Important)

  • Such permission shall be granted only if the ashes are sealed in a metal container which is air-tight and water-tight.
  • Human ashes must be brought to the country along with

a] Copy of Death Certificate

b] quarantine Certificate issued by the local Authority

c] a certificate from the authority who cremated/buried the body.

d] Letter of permission issued by the Mission/CG.

 

Register with the High Commission

The Sri Lankan High Commission in Canberra would like to keep in touch with Sri Lankans and persons of Sri Lankan origin living in Australia, New Zealand, Fiji, Papua New Guinea, Vanuatu and other Pacific Islands as well as Sri Lankan community organisations in those countries.

If you are a current/former Sri Lankan or an office bearer of a Sri Lankan community organisation we invite you to register with the High Commission.

Register

Contact Us

61 Hampton Circuit, Yarralumla, Canberra
ACT 2600

Tel: (02) 6198 3756
Fax: (02) 6198 3760

Email: admin@slhcaust.org
Web: www.slhcaust.org

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